Transform freight documents into structured data in seconds
LoadPilot automatically processes load tenders, rate confirmations, and bills of lading, extracting shipment information and preparing it for review and export.
rate_confirmation.pdf
Document received
AI extraction
Vision model · structured JSON
Review
Confidence 98%
Approved
Shipment #SHP-4471
Excel export
shipments.xlsx ready
Overview
Built for modern freight operations
Freight teams spend hours manually entering shipment information from emails and PDFs. LoadPilot automates document intake and shipment extraction, helping teams move freight faster with fewer errors.
Document processing
Drop in PDFs and images of load tenders, rate confirmations, and BOLs. LoadPilot handles intake, conversion, and page rendering automatically.
AI extraction
A purpose-built vision model reads each document and returns structured shipment fields, pickup, delivery, rate, weight, commodity, and equipment.
Operational automation
Validated shipments flow straight into review and export, so your team spends time moving freight instead of retyping it.
Workflow
How LoadPilot works
From inbox to clean, exportable shipment data in four steps.
- 01
Upload documents
Add freight documents from your desktop or inbox.
PDFPNGJPG - 02
AI extraction
LoadPilot reads each page and structures the shipment.
PickupDeliveryRateWeightCommodityEquipment - 03
Human validation
Review confidence scores, then approve or edit fields.
ConfidenceApproveEdit - 04
Export
Send clean data anywhere your operation needs it.
CSVExcelJSON
Plus direct TMS and accounting integrations to push approved shipments and invoices automatically.
Features
Everything you need to automate document intake
A focused toolset for freight operations, no bloat, no busywork.
AI freight extraction
Extract pickup, delivery, dates, rate, weight, commodity, and equipment from any freight document, automatically.
Confidence scoring
Every field comes with a confidence score and clear visual indicators, so reviewers know exactly where to look.
Review queue
Human-in-the-loop validation keeps a person in control of every shipment before it leaves the system.
Audit trail
Every correction is recorded, who changed what, when, and why, giving you a defensible record over time.
Exports
Generate clean Excel, CSV, and JSON files from approved shipments and download them in a click.
Integrations
Email, TMS, and accounting connectors push data downstream into invoicing and accounting workflows.
Document
PDF or image
Vision AI
Reads every page
Structured JSON
Typed shipment fields
Validation layer
Schema + business rules
Review queue
Human-in-the-loop
Approved shipment
Ready to export
Purpose-built freight intelligence
LoadPilot’s extraction engine is tuned for the messiness of real freight paperwork, not a generic OCR tool bolted onto logistics.
- Trained on the structure of real freight documents, tenders, rate confs, and BOLs.
- Returns typed JSON, not free text, so every field maps cleanly to your data model.
- A validation layer rejects impossible values before they ever reach a human.
- Low-confidence or incomplete extractions are routed to review automatically.
Human review
Keep humans in control
LoadPilot never auto-approves blindly. Every shipment lands in a review screen where your team can verify the source document side-by-side with the extracted data.
Extracted shipment
Shipment #SHP-4471Pickup
Chicago, IL 60607
Delivery
Dallas, TX 75201
Weight
30,000 lbs
Rate
$2,450.00
Equipment
Reefer
Commodity
Frozen poultry
Exports & integrations
From shipment to invoice, automatically
Turn approved shipments into clean files your tools already understand, and push them straight into invoicing and accounting workflows.
Approved shipment
Export engine
Excel
.xlsx
CSV
.csv
JSON
.json
Beyond Excel, CSV, and JSON, LoadPilot connects to your email, TMS, and accounting systems, pushing approved shipments straight into invoicing and accounting workflows like QuickBooks and NetSuite.
Security
Built with enterprise security principles
Multi-tenant from day one, with the controls operations and IT teams expect.
Encrypted storage
Documents and exports are encrypted at rest and in transit using modern standards.
Role-based access
Admin, manager, and dispatcher roles keep the right data in the right hands.
Audit logging
Every approval and correction is logged with the who, what, and when.
Secure file handling
Uploads are validated and isolated per tenant, with strict file-type controls.
ROI
Quantify the time you’ll get back
Estimate the manual hours and cost LoadPilot removes from your operation each month.
Your numbers
Hours saved / month
33 hrs
Monthly savings
$990
Annual savings
$11,880
Estimate based on eliminating manual entry time. Actual results vary by document mix and team workflow.
Product tour
A closer look at LoadPilot
Purpose-built screens for the freight operations workflow.
Dashboard
See your operation at a glance
Track documents processed, average extraction confidence, pending reviews, and exports, all in one operational view.
Documents processed
1,284
Average confidence
96%
Pending reviews
12
Exports generated
418
Recent documents
LiveReview queue
Triage by confidence, not guesswork
Low-confidence documents rise to the top so your team reviews what matters first and clears the queue faster.
Shipment review
Verify against the source, then approve
The split-screen review pairs the original document with editable fields, so corrections take seconds.
FAQ
Questions, answered
Everything you need to know about how LoadPilot processes freight documents.
LoadPilot processes load tenders, rate confirmations, and bills of lading today, in PDF, PNG, and JPG formats. The extraction engine is designed to extend to additional freight document types over time.
Ready to eliminate manual freight data entry?
See how LoadPilot can automate shipment processing and reduce your team’s operational workload.